Duties and Responsibilities
As Purchasing & Receiving Assistant, I will assume full responsibility for the efficient operation in the following:
* React to all daily operating problems and complaints rose and to offer solutions.
* Work together with hosts to ensure that all incoming merchandise is dated, priced, and rotated in all circumstances.
* Ensure verification of authorization of purchase requisition.
* Be responsible for the selection and approval of the best suppliers and negotiate with them to obtain the best deal.
* Ensure the issue and approval of purchase order, record accordingly and issue copy to the store.
* Carry out market survey and provides a report to Director of Finance of the latest market statues.
* Attend to all correspondence/inquiries directed to him and which require his personal attention.
* Prepare monthly and year-end reports for submission to the Director of Finance.
* Maintain the administration of purchasing department and overlook store operation.
* Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
* Check all incoming goods against delivery orders and invoices, food specifications and purchase records to ensure that the type, amount, price and quality of items charged and ordered are correct and maintain safe, sanitary and organized storage of all items.
* Issue, store, price and rotate all incoming goods for the resort and maintain a good balance between par levels of inventory items and on hand quantities in accordance to business needs.
* Ensure Store Requisitions are approved by authorized persons and acknowledged by recipients.
* Update daily receiving in the Purchasing/Inventory system and generate a Daily Receiving report for food, beverage, non-food and beverage on a timely basis.
* Ensure all goods received are delivered to the correct storage place/holding area.
* Knowledge of all safety, security and emergency procedures related to my position in line with brand and statutory requirements.
* Ensure the privacy of guests, partners and residential owners, I will apply an extra level of protection to any sensitive personal data and use confidential information only to perform my job.
* Ensure all equipment of the department is kept clean and in good working condition.
* Upsell all resort facilities and activities.
* Attend meetings and training as required.
* Knowledge and strict adherence to LQA standards.
Qualifications
To execute the position of Purchasing & Receiving Assistant, I must have the required qualifications, technical skills and experience in a similar role in luxury hotels with proven results and includes the following:
High school diploma or equivalent and at least 1-3 years restaurant experience in a full-service outlet or similar setting. Hospitality diploma/degree from a recognized hospitality school is preferred.
Fluent in English and French
EU passport or valid Swiss work authorization required
