Join our team in Grand Cayman as an Administrative Coordinator and experience life and work in one of the Caribbean’s most beautiful destinations. Whether at Kimpton Seafire or Hotel Indigo, part of the IHG family, you’ll be part of a world-class hospitality environment that values excellence, teamwork, and personal growth. In addition to a competitive wage and an unforgettable setting, you’ll enjoy a strong benefits package designed to support your relocation and success from day one.
We are looking for a go-getter A&G Coordinator who can seamlessly integrate in our world, is eager to learn about the business and can efficiently support the needs of our departments. Someone who has a great attention to detail, takes initiative and enjoys the challenges of working in a fast-paced office environment. The A&G Coordinator will work directly with the Operations Executive Team to coordinate administration, Food and Beverage Systems and customer service experiences and complaints.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage calendars and proactively organize time as required using expert judgment and discretion.
- Arrange ongoing/recurring as well as ad hoc meetings and conference calls.
- Schedule conference rooms, set up audio visual or on-line meeting tools, order meals if needed and overall event coordination.
- Coordinate and ensure meeting logistics are in place.
- Create systems to help manage priority issues and timely deadlines through email management and support or other practices.
- Refer or delegate business issues or questions to others for resolution on behalf of the team. Follow up to ensure issue or question resolution.
- Track action items using a follow-up system, tool or process, communicate and report on status.
- Manage travel arrangements, including booking air or ground transportation, hotel accommodations, providing travel support as needed including adjustments to itineraries, shipping of materials and other on-the-fly needs.
- Compose, proofread, edit and format written correspondence, agendas, and documents.
- Manage and process invoices and purchase orders through Kimpton's JDE accounting system; follow through on all invoices to ensure approvals and checks are cut in a timely manner, and supporting monthly team budget reconciliation processes as necessary.
- Assist with special projects on an as-needed basis, including managing and tracking projects creating vendor contracts and distributing final contracts to involved parties.
- Prepare and manage expense reports.
- Perform general office duties such as greeting scheduled visitors, ordering supplies, shipping, mail distribution, answering phones, filing, copying, faxing, and more.
- Additional projects and responsibilities may be assigned as needed.
- This position requires a flexible schedule, and must be able to work evenings, weekends, and holidays.
